Privacy Policy

Last updated November 7, 2025

This privacy notice for nbnSignings (“we,” “us,” or “our”) describes how and why we collect, store, use, and share (“process”) your information when you use our services (“Services”), such as when you:

Visit our website at https://nbnsignings.com, or any website of ours that links to this Privacy Policy
Engage with us in other related ways, including scheduling appointments, signing documents, or communicating with us through our online forms, calls, or email

If you have any questions or concerns, this Privacy Policy will help you understand your rights and choices regarding your personal information. If you do not agree with our practices, please do not use our Services. You may contact us anytime at [email protected] for privacy-related inquiries.

SUMMARY OF KEY POINTS

What personal information do we process? We may collect personal information such as your name, contact information, identification documents, and any details required for notary or document signing services.
Do we process sensitive personal information? We may process sensitive personal information only when required by law (e.g., identity verification for notarization).
Do we receive information from third parties? We may receive limited data from document signers, title companies, or integrated service providers when necessary to complete a signing or notarization.
How do we process your information? We process your information to provide our notary, document preparation, and signing services, verify identities, comply with state and federal law, and ensure fraud prevention.
How do we keep your information safe? We maintain administrative, technical, and physical safeguards to protect your information. However, no system is completely secure, and we encourage clients to share data through our verified channels only.
What are your rights? Depending on your location, you may have rights to access, correct, or delete your data, or request information about how it is used.

1. INFORMATION WE COLLECT

Personal information you provide

We collect information that you voluntarily provide, such as when you:

Schedule an appointment
Submit forms or upload documents
Communicate with us by phone, email, or chat

This may include:

Name, phone number, and email address
Identification documents (for notarization or legal purposes)
Address or location for mobile notary services
Business or employer information (if applicable)

We do not collect unnecessary personal or financial data unrelated to the signing process.

Information collected automatically

When you visit our website, certain data such as your IP address, browser type, and device information may be automatically collected for analytics, security, and performance monitoring.

We may also use cookies to enhance your website experience. You can manage cookie preferences in your browser settings.

2. HOW WE PROCESS YOUR INFORMATION

We do not collect unnecessary personal or financial data unrelated to the signing process.

Provide, schedule, and complete notary and signing servicesIdentification documents (for notarization or legal purposes)
Verify identities for legal compliance
Maintain service records as required by law
Communicate about appointments, updates, or service-related matters
Ensure security and fraud prevention
Improve our website and customer experience

We only process information when we have a legitimate legal or business reason to do so.

3. LEGAL BASIS FOR PROCESSING

We may process your information when:

It’s necessary to perform our contract with you (e.g., providing notary services)Verify identities for legal compliance
It’s required to comply with state or federal laws and recordkeeping obligations
You have given consent for a specific purpose (e.g., marketing or feedback)
It’s necessary for our legitimate business interests, such as service improvement or security

4. WHEN AND WITH WHOM WE SHARE YOUR INFORMATION

We may share your data:

With signing agents, title companies, or service partners directly involved in your signing
With legal or government authorities when required by law
With third-party vendors that provide secure communication, scheduling, or storage tools (e.g., email hosting, e-sign platforms)

We do not sell or rent your personal information.

5. COOKIES AND TRACKING TECHNOLOGIES

We do not sell or rent your personal information.

6. DATA RETENTION

We retain your information only as long as necessary to:

Fulfill the purpose it was collected for
Comply with legal recordkeeping requirements
Resolve disputes or enforce agreements

7. DATA SECURITY

We use secure platforms and encryption where applicable to protect your information. While we take reasonable precautions, no online service can be guaranteed fully secure.

8. MINORS

We do not knowingly collect or process information from anyone under 18 years old.

9. YOUR PRIVACY RIGHTS

You may request to:

Access, correct, or delete your data
Withdraw consent for marketing communications
Ask questions about how your information is used

To exercise these rights, contact [email protected].

10. UPDATES TO THIS POLICY

We may update this Privacy Policy from time to time. The latest version will always be posted at https://nbnsignings.com/privacy-policy, with an updated “Last updated” date at the top.

11. CONTACT US

If you have questions or comments about this notice, please contact us at:

nbnSignings
Email: [email protected]
Website: https://nbnsignings.com
Address: Reno, Nevada, USA

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"In today's service economy, the companies that win aren't just the ones with the best products—they're the ones with the best partnerships. I built nbnSignings to be the kind of partner that makes everything else you do work better."

— Nika Hsiao, Founder & Lead Notary